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Grant Administrator

Knoxville, TN

Relocation expenses: Not paid

Full time
5 - 10 years of experience
Bachelor's Degree
$61,000 to $70,000 per year

Published on 9 Oct 2023

Expires on 7 Mar 2023

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Grant Administrator

Are you looking to make meaningful contributions to your community?
Then we’re looking for you!

Your life experience, knowledge, skills, and education can make fundamental differences in and around Greater Knoxville communities! Today, United Way of Greater Knoxville is working to bring people together to create lasting change that will improve lives in our community. We are a citizen’s action organization focused on improving community conditions. We are local and invest donated money in health, education, and financial stability programs. You are an essential part of making our mission a reality!

Our East Tennessee Collaborative (ETC), whose partners share a vision of disrupting inefficient silos of programs and services and guiding low-income families to sustainable, thriving lives of self-sufficiency and financial stability. Here at the United Way of Greater Knoxville, we will serve as the backbone organization along with eight core partners of this innovative, ambitious Opportunity Pilot with a geographic focus on the East Tennessee Knoxville Metropolitan Area, including Knox, Anderson, Blount,
Claiborne, Grainger, Jefferson, Sevier, and Union counties.

ETC’s goals are to (1) Assist 540 families, or 600 adults and 1,000 children, in staying together and achieving self-sufficiency over the 3-year grant period and (2) Establish a new ETN care coordination system to disrupt the traditional ways low-income families receive services so that, over time, families decrease their public dependency. The successes and lessons learned from this innovative Opportunity Pilot will translate into a robust model that can transform families and communities across TN.

So, what’s a day in the life of the ETC Grant Administrator?

The Grant Administrator carries out the standards and deadlines set forth by grant contracts, reviews grant contracts for completeness and ensures compliance with State, Federal, or foundation standards. The Grant Administrator will provide financial information, administrative support, and coordination with staff throughout the grant period. Will adhere to the principles and philosophy of United Way of Greater Knoxville (UWGK).

Essential Duties and Responsibilities include but are not limited to the following:

An individual must be able to perform each essential duty listed below at a satisfactory level, with or without accommodation:

Impact: Lead an inclusive strategy to transform systems, promoting self-sufficiency and equitable outcomes.

  • Assist directors leveraging grant funding sources in tracking, implementing, and complying with the grant requirements, including reporting and compliance with local, state, and federal regulations
  • Support the development of data reports provided regularly and periodically to the Grantor,  United Way, program directors, nonprofit partners, and advisory councils or Board of Directors for monitoring and reviewing progress toward outcomes and trends

Employees: Create an exemplary and people-centric workplace through active engagement.

  • Engage and participate in various UWGK committees, workgroups, and activities to support the strategic plan and mission.
  • Implement and define opportunities to include DEI the grant administration process.

Stakeholders: Maximize sustainable change through collaboration.

  • Develop and maintain all grant financial reporting for internal and external stakeholders.
  • Support the work of program research partners on program evaluation and outcomes management and encourage Continuous Quality Improvement.

Operational Excellence: Steward every resource to its highest and best use.

  • Oversee and coordinate management of all grant work, supporting the leadership and implementation teams through administrative oversight
  • Provide administration for the grants process throughout the entire grant life-cycle, including receiving, assessing, tracking, reporting, and documenting all grant requirements and procedures, and assuring that submitted documentation meets all funder requirements, including compliance with state and federal audit regulations.
  • Submit timely service and progress reports to the grantor in compliance with the grant contract requirements.

Revenue: Cultivate revenue streams that leverage relationships and opportunities.

  • Coordinate all partner billing, submit timely invoices, and track grant expenditures and receivables in collaboration with the UWGK Finance team.

Other duties as assigned

Minimum Education and Experience

  • Bachelor’s degree in a relevant field. Lived experience pertinent to this role will also be considered and can supplement instead of an educational experience.
  • At least five years of relevant grant administration experience.
  • Working experience and knowledge of local, state, and federal compliance regulations, including the Uniformed Guidance. 
  • Strong organizational and project management skills that reflect an ability to perform and prioritize multiple tasks.
  • Experience working with computerized software, such as Microsoft Word, Outlook, Excel, or other similar programs.
  • Experience with Blackbaud Financial Edge is a plus.

Salary Range for this position is $54,000 to $75,000 based on experience.

United Way of Greater Knoxville Diversity, Equity & Inclusion Statement

We take the broadest possible view of diversity.

We value the visible and invisible qualities that make you who you are.
We welcome that every person brings a unique perspective and experience to advance our mission and progress our fight for every person’s health, education, and financial stability in every community.
We believe that each United Way community member, donor, volunteer, advocate, and employee must have equal access to solving community problems.
We strive to include diversity, equity, and inclusion practices at the center of our daily work.
We commit to using these practices for our business and our communities.

Join us in embracing diversity, equity, and inclusion for every person in every community.


EOE/M/F/D/V/SO- We are a Drug-free Workplace.

For more information about working at UWGK, go to