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Grant Accountant & Contract Specialist

Fort Myers, FL, USA

Relocation expenses: Not paid

Full time
1 - 2 years of experience
Bachelor's Degree

Published on 15 Mar 2023

Expires on 31 Mar 2023

Grant Accountant & Contract Specialist

Supervisor: Chief Financial Officer (CFO)

Directly Reports to:  CFO

Classification: Full Time Exempt

Salary Range: $55-70K Commensurate with Experience

Application Deadline: 5:00pm March 31, 2023

Submit Cover Letter and Resume:


United Way of Lee, Hendry, and Glades (UWLHG) is a volunteer driven organization dedicated to improving the quality of life for all people in our community.  This is accomplished through fundraising, fund distribution (90+ partners), community building, volunteer advancement, and information and referral.  UWLHG is a $18 million nonprofit social services organization, with 70+ employees in five locations with the main campus being located at 7273 Concourse Drive, Fort Myers, FL.   The majority of funding is from private donations although UWLHG also receives local, state, and federal grants.

Job Summary (Must have Grants and Contracts Experience and Accounting)

The Grant Accountant/Contract Specialist is the liaison between departments for all grant activity: responsible for providing specialized support in the areas of grant accounting and contracts, while coordinating grant activities internally between departments and externally with the various grant funding sources. Duties related to this position focus on pre-award financial and contractual review; post-award grant compliance, monitoring, and timely comprehensive data management; grant budgeting; grant accounting and financial reporting; grant closing activities. This position serves an important role as the main link between the Grants and Contracts Department and the Finance Department. While the position is embedded in the Finance Department and supervised by the Chief Financial Officer, it works very closely with the Director of Grants and Contracts. This position will also serve as the interdepartmental liaison throughout UWLHG in relation to Grants and Contracts.

Key Responsibilities/Essential Functions

  • Review of grant related contracts and agreements for compliance, clarity of responsibilities and obligations (deliverables)
  • Data compilation and preparation for reporting
  • Inter-departmental communications to ensure successful timeline and goal achievement
  • Communicate and manage Grant/Contract workflow
  • Actively participate in review process for potential new Grants/Contracts
  • Preparation of financial grant reports and schedules (including those needed for audit purposes)
  • Pre-award budget development and post-award budget revisions
  • Detail-oriented accounting work involving coding, reconciling, and summarizing of financial transactions as they relate to federal, state, local, foundation and private grants
  • Grant invoicing and drawdowns
  • Develop and apply grant related cost allocation methods
  • Support program staff as necessary in delivering grant requirements
  • Other accounting support to the Finance Department, as necessary

Direct Reports None

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee.  Duties, responsibilities, and activities may change with or without notice.



  • Bachelor’s Degree in accounting, finance, business, or other related field which includes core accounting courses and preferably business law.
  • 2+ years’ experience in grant administration, contracts and/or accounting.
  • Thorough knowledge of general Grant/Contract language and expectations.
  • Strong computer literacy; proficient in Microsoft Office 365, particularly Excel.


  • Practical knowledge of 2CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards).
  • Experience with Federal and/or State Funded Grants/Contracts.


  • Seminars or courses in grant administration and accounting.
  • Experience with Abila/MIP non-profit accounting software.

Skills and Abilities:

  • Strong organizational skills with advanced attention to detail and timelines and ability to manage multiple grants simultaneously.
  • Ability to clearly communicate processes and procedures required in grant administration and accounting.
  • Flexible and highly responsive to the sense of urgency of others.
  • Solution oriented and productivity driven with a focus on measurable results.
  • Ability to work independently and set priorities. Also works well in a team environment across multiple departments and funding partners.  Assertive and persuasive as necessary while maintaining positive and productive relationships.
  • Commitment to United Way values and beliefs about partnership and collaboration.

Physical Requirements & Working Conditions

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and/or hear. The employee is frequently required to use finger and hand motion and occasionally to stand, walk, and reach with hands and arms. The employee must frequently lift and/ or move up to 30 pounds and occasionally lift and/or move up to 40 pounds. There may be additional physical requirements associated with department meetings/events. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

Requires talking, hearing, and visual acuity sufficient to perform these major functions. Occasionally, the work of this position is spent at offsite meetings, or event locations within Lee, Hendry, or Glades County.

Licenses- Valid Florida Driver’s License.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment, including occasional off-site venues, and outside event areas in various weather conditions. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

This is a full-time position. Days and hours of work are Monday through Friday, 8:00a.m. To 5:00 p.m. Some evening and weekend hours may be required as job duties demand.

United Way is an equal employment opportunity employer and does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability age, genetic information or any other characteristic protected by law. This nondiscrimination policy extends to all terms, conditions, participation in all company-sponsored activities, and all employment actions. United Way will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship.

Terms of employment are subject to satisfactory negative drug testing as part of our drug-free workplace program.  Level II background screening may be conducted because of the nature of the position.  Applicants may be asked to take an online skills assessment.

Additional Information:

UWLHG is an exceptional workplace that can provide you with:

Opportunity to work with smart, passionate and enthusiastic team members and volunteers

Working with diverse staff and other constituents

Culture of high-performance expectations and accountability

Exciting and challenging work

Opportunity to help solve the community’s toughest problems

Competitive pay that is commensurate with demonstrated successful performance and experience

Paid Health and Dental Insurance for employee, 401k, and Monthly Accrued PTO