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Front Office Coordinator

United Way of Northwest Indiana
Valparaiso, IN

Relocation expenses: Not paid

Entry Level
Full time
1 - 2 years of experience
$31,000 to $40,000 per year

Published on 14 Jul 2022

Expires on 14 Jul 2022

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Front Office Coordinator


  • Manage the volunteer team.
  • All Stock/Supplies purchases and Inventory for the Campus.
  • Preparation &reconciliation of Pledge Packets.
  • Coordinate postage processing.
  • Building repairs and maintenance.
  • Stockroom maintenance.
  • Serve as support for special events.
  • Coordinate meal orders for volunteers.
  • Coordinate community room scheduling, setup & meeting prep as needed.
  • Backup to other Front Office support.
  • Any other support as needed.


  • Processing, coding and submitting weekly payables.
  • Mailing of the annual reports, monthly donor statements and quarterly designation checks.
  • Prepping, coding and submitting weekly receivables.


  • Maintain the Personnel Policy Manual including all updates as approved by the Board.
  • Maintain all current Job Descriptions as outlined by the CFO.
  • Handle all job postings.
  • Screen applicants and set up interviews.
  • Contact references/ research candidates prior to offers made.
  • Prepare new hire packets.
  • Assure all new hire documents needed are received and coordinate submission to our processors.
  • Set up reservations for FBI screening.
  • Create new timesheets for all new hires, and walk them through the process.
  • Create Expense Submission Reports for all new hires, and walk them through the process.
  • Review bi-weekly payroll reporting to assure correct processing of vacation and sick accruals, and that time used is captured accurately.
  • Any other support as needed.


  • Experience and/or training in secretarial, bookkeeping and office managerial responsibilities.
  • Two (2+) years office management experience preferred.
  • Proficient in Microsoft Office products and Quickbooks.
  • Professional in appearance and manner.
  • Works well with people, team player, able to take direction and work independently.
  • Possesses high moral and ethical standards.


  • Business college degree, or 2 years comparable experience.
  • Capability to operate office equipment, including but not limited to: Computers, printers, calculators, fax machine, copier.

EQUAL OPPORTUNITY EMPLOYER: We do not discriminate against age, sex, gender, pronouns, race, disability, pregnancy, marital or parental status, political ideology, creed, sexual orientation, or religious background, etc. Your ability and passion are infinitely more important to us.