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Executive Assistant to the President and Board Liaison

locationColumbia, SC, USA
PublishedPublished: 4/6/2023
Full time
3 - 5 years of experience

POSITION SUMMARY 

Assists the President and CEO with all governance functions pertaining to the Board of Directors, Executive Committee, Nominating Committee, and other aspects of UWM governing body. Develops executive level reports and presentations. Serves as a member of the senior management team and is a primary point of contact for Board members.  

ESSENTIAL DUTIES & RESPONSIBILITIES 

Assistant to the President - Board of Directors Administrator (100% of the job duties)  

The ideal candidate: 

  • Manages the calendar of the President and CEO, including managing multiple requests for recurring and non-recurring meetings with internal and external constituencies, including volunteers, donors, corporate and nonprofit partners, and community leaders.  
  • Ensures that the CEO is prepared for all calendar items on a daily basis, including any background research or information, paperwork or other needs.  

  • Responsible for all aspects of governance meeting requirements including agenda development, distribution of meeting notices, tracking attendance/quorum, preparation and distribution of meeting material, running any A/V needs for meetings, and room set up. Takes and archives official meeting minutes in accordance with UWM bylaws and governance best practices. 

  • Coordinates meeting agendas for standing and ad-hoc board-level committees which are in the CEO’s purview (i.e., Nominating and Governance Committee, HR and Compensation Committee, REI Committee, Campaign for Good Committee, Scott Gift Committee, and subcommittees), including meeting minutes.  

  • Updates and manages Board of Directors HUB page which includes meeting RSVPs, minutes, agendas, and consent agendas. Ensures timely notification of updates to the board of directors.  

  • Plans and coordinates offsite meetings and event logistics.  

  • Maintains accurate demographic and service term data on Board and committee members. 

  • Coordinates and prepares Governance Manuals for all Board members and ensures efficient distribution and receipt acknowledgement. 

  • Prepares presentations, reports, and mailings as needed. 

  • Coordinates, implements, and assists with special projects and programs as assigned.  

  • Attends internal and external meetings as requested with and or on behalf of the CEO. 

  • Develops and maintains relationships with gatekeepers, community leaders, and executives to maximize efficiency and represent United Way of the Midlands. 

  • Occasionally attends community events in the evenings and on weekends. 

  • Other duties as necessary or assigned.  

REQUIRED & PREFERRED QUALIFICATIONS 

Required 

  • At least five years of experience in a professional and/or non-profit environment.  
  • Excellent verbal and written communication skills to include business writing, editing, proofreading, and formatting.  

  • Excellent software skills to include proficiency in Microsoft Teams, Word, Outlook, Excel, PowerPoint, and Publisher.  

  • Experience in database management, with a basic understanding of the underlying concepts.  

  • Experience in relationship management and excellent customer service skills.  

  • Ability to manage regular schedule of time sensitive tasks along with multiple requests for assistance in a professional, organized, and timely manner.  

  • Ability to think strategically and manage complex processes.  

  • Demonstrated professionalism to include outstanding interpersonal skills and a professional appearance and demeanor.  

  • Demonstrated initiative and flexibility. Ability to anticipate next steps and exercise judgment.  

  • Strong teamwork, time management and organizational skills.  

  • Ability to interface with a variety of individuals including volunteers, corporate executives, community leaders, elected officials, donors, and nonprofit agency directors.  

Preferred

  • Project management skills 

  • Bachelor’s degree 

Required degree level

  • Bachelor

Years of experience

  • 3 - 5 years of experience

Required languages

  • English
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