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Executive Assistant to the President and Board Liaison

Columbia, SC

Relocation expenses: Not paid

Full time
3 - 5 years of experience
Bachelor's Degree

Published on 22 Dec 2021

Expires on 22 Dec 2021

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Executive Assistant to the President and Board Liaison

Position Summary

Assists the President and CEO with all governance functions pertaining to the Board of Directors, Executive Committee, Nominating Committee and other aspects of UWM governing body. Develops executive level reports and presentations. Serves as a member of the senior management team and is a primary point of contact for Board members.

Essential DUTIES & Responsibilities

Assistant to the President - Board of Directors Administrator (100% of the job duties)

  • Manages the calendar of the President and CEO, including managing multiple requests for recurring and non-recurring meetings with internal and external constituencies, including volunteers, donors, corporate and nonprofit partners and community leaders.
  • Ensures that the CEO is prepared for all calendar items on a daily basis, including any background research or information, paperwork or other needs.
  • Responsible for all aspects of governance meeting requirements to include agenda development, distribution of meeting notices, tracking attendance/quorum, preparation of meeting materials, advance mailing of meeting materials, and room set up. Takes and archives official meeting minutes in accordance with UWM bylaws and governance best practices.
  • Coordinates meeting agendas for standing and ad-hoc board-level committees which are in the CEO’s purview (i.e., Nominating and Governance Committee, HR and Compensation Committee, REI Committee, Scott Gift Committee and subcommittees), including meeting minutes.
  • Plans and coordinates offsite meetings and event logistics.
  • Maintains accurate demographic and service term data on Board and committee members.
  • Coordinates and prepares Governance Manuals for all Board members and ensures efficient distribution and receipt acknowledgement
  • Prepares presentations, reports, and mailings as needed.
  • Coordinates, implements, and assists with special projects and programs as assigned.
  • Other duties as necessary or assigned.

Qualifications: Experience, knowledge, Skills & Abilities

Preferred Qualifications

  • Bachelor’s degree and five years of experience in a professional and/or non-profit environment.
  • Excellent verbal and written communication skills to include business writing, editing, proofreading and formatting.
  • Excellent software skills to include proficiency in Microsoft Teams, Word, Outlook, Excel, PowerPoint and Publisher.
  • Experience in database management, with a basic understanding of the underlying concepts.
  • Experience in relationship management and excellent customer service skills.
  • Ability to manage regular schedule of time sensitive tasks along with multiple requests for assistance in a professional, organized and timely manner.
  • Ability to think strategically and manage complex processes.
  • Demonstrated professionalism to include outstanding interpersonal skills and a professional appearance and demeanor.
  • Demonstrated initiative and flexibility. Ability to anticipate next steps and exercise judgment.
  • Strong teamwork, time management and organizational skills.
  • Ability to interface with a variety of individuals including military personnel, federal civilian employees, volunteers, and nonprofit agency directors.
  • Project management skills.