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Donor Services Associate

Relocation expenses:

Full time
3 - 5 years of experience
Associate Degree

Published on 27 Sep 2023

Expires on 13 Oct 2023

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Donor Services Associate


The Donor Services Associate is responsible for the accurate and timely recording and depositing of campaign envelopes and receivables. Additional primary duties also include communicating with donors, agencies, and company representatives regarding pledges and payments.  In addition, this position will assist the accounting team and perform other accounting duties as needed.              


  • Receives all checks/cash delivered by mail or staff. Keeps accurate account of all money.  
  • Prepares daily bank deposits.   
  • Enters daily accounts receivable payments and campaign receipts in StratusLive Database (donor management software) 
  • Audits campaign envelopes for pledge and payments 
  • Logs grant receipts and communicates with grant managers.
  • Collaborates on the training of temporary staff for campaign envelope processing.
  • Communicates with contributors, agencies, and company representatives, both verbally and in writing, regarding pledges, and payments. 
  • Responsible for helping to maintain data quality of StratusLive.
  • Works with Donor Services Manager to analyze donor accounts for collections and issues and helps to resolve with appropriate action.   
  • Sets up recurring credit card subscriptions and follows up on declined credit card transactions to resolve.
  • Serves as a point of contact in the finance department for Resource Development staff and workplace Employee Campaign Directors.   
  • Prepares and mails monthly pledge (Direct and Payroll) reminders.
  • Imports payment transactions including credit cards and campaign payments into StratusLive Database
  • Responds to Agency Portal emails
  • Other duties as assigned. 



  • Excellent organizational, interpersonal, communication (oral and written) skills
  • Associate degree 
  • Proficiency in Microsoft Office family of products including Excel, Word and Outlook 


  • Bachelor’s degree in Business or Accounting and related experience.   
  • 2-5 years professional business experience 
  • Prior non-profit work experience.  
  • Familiarity with StratusLive or other donor management software and Microsoft CRM 
  • Experience in database management and analysis.