POSITION: Director of Special Initiative
REPORTS TO: President/CEO
DATE: April 2023
PART I: OBJECTIVE & RESPONSIBILITIES
OBJECTIVE: Indiana United Ways (IUW) is a statewide organization with more than 40 local United Way members. IUW exists to help United Ways thrive; to that end, we provide a variety of supports to members, such as consultative services, staff onboarding, and grants. This Initiative is one such support administered by IUW with the intended goal of strengthening community projects and community-based service delivery across the State of Indiana.
The Initiative is led by the Director, under the guidance of IUW’s President and Chief Executive Officer. The Director is responsible for the oversight and management of initiative grants, grantee compliance assurance, performance and financial reporting, and Committee coordination. The Director also works closely with the senior leadership team, as well as accounting and administrative personnel.
RESPONSIBILITIES: Direct and oversee all aspects of IUW’s Special Initiative, to include project management, efficient and effective stewardship of grant awards, local relationship building, volunteer management, and articulating the purpose, scope, requirements, and limitations of the funding in local communities throughout Indiana. The Director will also aid in the development of processes and procedures, RFPs, SOPs, and other materials necessary to launch this initiative. The Director will assist in developing review tools and continuous improvement measures.
All IUW team members uphold IUW’s core values, which includes a strong commitment to diversity, equity, and inclusion.
Specific Functions include:
• ORGANIZATIONAL PARTNER (65% of time)
o Lead discussions and problem solving with local United Ways and their community partners to ensure funding complies with documented process and project scope.
o Maintain visibility within the community, particularly the real estate development and construction sectors, effectively communicating what the initiative is and how it functions.
o Collaborate with various funding partners on projects around the state.
o Promote a cooperative spirit within the organization and among internal and external United Way participants.
o Recruit, coordinate and contract with construction, real estate, facility management, technology, and space planning consultants.
o Effectively promote IUW’s mission, business policies, annual goals, and responsibilities of each department to effectively meet the goals and objectives of the grants, distribution of the funds and the goals of the partner agencies. Assure the overall management, operations, and quality control of the initiative.
• VOLUNTEER MANAGEMENT (25% of time)
o Schedule, coordinate, and staff Committee meetings
o Develop reports and project management dashboards.
o Orient new Committee participants to the Initiatives Grant project
o Prepare reports, both written and oral, for IUW Board meetings
o Ensure fluid, two-way communication with the Committee Chair between Committee Meetings
o Assist in the development of Committee Charter and procedures.
o Document Committee meeting business
o Facilitate recruitment of committee members
• ADMINISTRATION (10% of time)
o Collaborate extensively with the senior leadership team, as well as with accounting and administrative personnel.
o Attend staff meetings and Board meetings, prepared to provide reports.
o Provide regular reports and updates to the supervisors, funder, and the Board (including the Committee). Provide feedback on the reception of local marketing and communications efforts initiated by IUW’s Membership Services team.
o Project management, utilizing IUW’s project management tools.
Other duties as assigned.
PART II: SCOPE
• Ability to organize and manage many complex tasks and projects at once, knowledge of various project management software.
• Ability to develop assessment processes and implement continuous improvement measures.
• Understanding of zoning and code enforcement along with other government and philanthropic regulations related to capital projects.
• Ability to manage people and navigate political or charged environments.
• Ability to present and interact with key audiences without supervision, regular use of judgment and discernment in communication.
• High degree of confidentiality, decision making, and creative skills.
PART III: QUALIFICATIONS
Education, Experience, and Skillset:
• Bachelor’s degree in related field required.
• 10+ years of professional experience in facility, real estate, or construction management preferred.
• A business background in engineering, facilities, or project management field is preferred.
• Strong leadership and interpersonal skills
• Prior experience with non-profit organizations, particularly their governance and decision-making process.
• Entrepreneurial thinking and ability to build innovative services to meet customer needs.
• Strong analytical and problem-solving abilities
• Strong written and verbal communication skills
• Strong public speaking ability
• Ability to utilize project management software. PMP or other project management certification preferred.
• Personal commitment to diversity, equity, and inclusion
• History of working successfully with cross-sector organizations throughout Indiana
PART IV: WORKING CONDITIONS
Physical Demands/Work Environment:
• Moderate level of mental and/or visual fatigue and/or eyestrain may result from looking at a computer screen for extended periods of time, moderate office noise level, and extended periods of driving.
• Regularly required to sit, stand, walk, reach with hands and arms, talk and hear.
• Ability to lift and/or move up to 30 pounds.
• Moderate level of stress caused by tight deadlines.
• Likely work outside of normal business hours.
• Travel will be part of the work within the state, with limited overnights. 25-50% of travel for this role.
The following workplace competencies have been identified by IUW as required by all:
• demonstrate integrity by being accountable for actions, keeping commitments, and speaking honestly and truthfully with others,
• demonstrate a continuous improvement work ethic,
• demonstrate a commitment to individual and team-based assignments,
• demonstrate quality assurance by producing accurate and thorough work,
• demonstrate interpersonal skills in dealing with others,
• demonstrate valuing the diversity of others’ opinions and experiences,
• demonstrate sound reasoning and good common sense,
• demonstrate the ability to meet and exceed customer expectations,
• demonstrate a willingness to develop self, fellow staff members, volunteers, and community,
• demonstrate active participation in departmental, team, and full staff meetings
Please submit a cover letter and resumé to email@example.com.
Indiana United Ways is an Equal Opportunity/Affirmative Action Employer. As an Equal Opportunity Employer, we do not discriminate on the basis of age, race, sex, sexual orientation, gender identity, gender expression, color, religion, national origin, disability, genetic information, or any other status protected by federal, state or local law.
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