Reporting To: President and CEO
Exempt OR Non-Exempt: Exempt; Salaried
Overall Purpose of this Role:
The Director of Finance and Administration is responsible for managing the overall financial procedures of the organization. This includes accounting, audit preparation, tax filings, and maintaining appropriate internal controls. They will also manage the pledge and designation process. They will work with the President and CEO on the annual budget process and to develop financial and budget reports. This will include leading and managing financial and donation programs and software. They will build strong and successful relationships, maintain communications with the Operational Excellence Committee, Board of Directors, and donors and collaborate with staff to effectively execute finance goals.
- Bachelor’s degree from a four-year college/university in Accounting or Business Administration
- Minimum five years accounting background with at least three years in supervisory position.
- Experience with database management systems and/or accounting software; a working knowledge of Quickbooks preferred.
- Detailed working knowledge of Generally Accepted Accounting Principles (GAAP) and A.I.C.P.A. Standards.
- Broad knowledge of Human Services systems, including an understanding of social service policies, programs, United Way operations, and knowledge of community, political, social, business, and economic factors.
- Solid computer skills with emphasis on Microsoft Office Suite, including intermediate spreadsheet proficiency and other relational databases.
- Excellent organizational skills, impeccable attention to detail with ability to manage and analyze data.
- Strong cognitive and interpersonal skills (written and oral communications, logic, judgment, and team work) and ability to work with colleagues with varying levels of technical understanding and experience.
- Positive, proactive, can-do attitude customer service focus and strong community service ethic.
- Must be able to handle and maintain confidential information in a professional manner.
- Ability to manage multiple projects and work independently with a clear understanding of priorities, deadlines and overall goals of the organization.
- Demonstrated commitment to learning and continuous improvement.
- Work outside the 8am to 5pm workday on occasion, and weekends as required.
- Valid driver’s license, automobile insurance and reliable transportation.
This position requires assisting the resource development department in preparing, packaging and delivering campaign supplies. The following are required, with or without reasonable accommodation:
- Sufficient clarity of speech and hearing allowing for effective communication in person, electronically or by phone.
- Sufficient vision to prepare, review, and file a variety of electronic and written documents.
- Sufficient personal mobility and manual dexterity which permits operation of a computer, periods of standing, walking, sitting and bending as necessary.
- Sufficient ability to lift, carry and/or load up to 50 lbs.
Key Accountabilities and Responsibilities:
Budget, Finance and Accounting
- Work with UWNWLA leadership team and program staff to develop program and fundraising budgets.
- Ensure that financial management systems, policies and procedures include all appropriate controls to maintain the fiscal integrity of the organization.
- Supported by the staff and consultants, manage all accounting and financial functions including payroll processing, accounts payable, designation payouts, accounts receivable, pledges receivable, general ledger, grant/contract invoicing, and cash flow.
- Provide President and Board of Directors with accurate and timely financial reports and analyses.
- Prepare monthly financial statements and cash forecasts, pledge revenue and payment analyses.
- Serve as professional staff assigned to the Operational Excellence Committee and Board.
- Prepare and coordinate with external audit firm all financial information and reports necessary for timely and accurate annual audits and the applicable Federal and State tax filings.
- Complete year-end closing, pre-audit reconciliations, support audit fieldwork, review audit reports and annual tax returns.
- Responsible for all financial management of federal grants and contracts, as well as private and local government grants and contracts, including invoicing, tracking of expenses, receipt of payments, and compliance with grant requirements.
- Provide timely reconciliation of all bank and investment accounts, as well as transfers between various accounts as necessary.
- Maintain personnel records for all employees, including onboarding, training, performance evaluations.
- Administer employee benefits as specified in the personnel policies.
- Assist in the evaluation and selection of benefit providers.
- Enroll employees in benefit programs.
- Oversee staff maintenance of employee PTO and leave of absence time used.
- Develop and maintain the employee handbook and other related personnel policies.
- Review and execute all insurance policies. Maintain renewals and periodically evaluate pricing and coverages for current conditions.
- Develop actionable analyses of financial performance, trends and long-term forecasts. Produce easy-to digest financial dashboards for the board and staff.
- Oversee donor designation payments and information for acknowledgements.
- Maintain files for corporate filings and contracts.
- Ensure compliance with all laws, regulations, organizational policies and funding guidelines.
- Other assignments requested by the President and CEO.
- Works effectively with staff and volunteers in spirit of teamwork, with demonstrated passion for United Way’s mission.
- Provides exceptional customer service to both internal and external stakeholders.
- Preserves donor confidence by maintaining donor confidentiality and respect.
- Follows established procedures and protocols of the organization.
- Proactively understands the goals of the organization and how to effectively and efficiently coordinate workflow and keep tasks on schedule.
- Updates skills regularly to enhance knowledge of donor database software and resource development.
- Assist with other United Way activities and events and serve as back up to team members as requested.
- Performs other duties as assigned.
UNITED WAY CORE COMPETENCIES FOR ALL STAFF
- Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
- Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
- Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
- Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
- Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.