Skip to main content

Director, Executive Administration

United Way Rhode Island
Providence, RI

Relocation expenses:

Full time
3 - 5 years of experience
Master's Degree
$71,000 to $80,000 per year

Published on 14 Oct 2022

Expires on 14 Oct 2022

Warning message

  • This job ad is no longer active. Search for new jobs.

Director, Executive Administration

Job Title: Director, Executive Administration

Starting Salary Range: $73,436 - $82,243

About United Way of Rhode Island: Our vision is a Rhode Island where every individual in each community has an equal opportunity for justice and prosperity. Since our inception in 1926, United Way of Rhode Island has effectively moved people from crisis to stability while working to shore up the systems that provide support across the community. When called to action in the face of a global pandemic, we proved that we were built over the last 95 years to be the best organization in the state to effectively harness resources from government, corporations, nonprofits, and individuals to address the many significant crises affecting all of us.

The pandemic also spotlighted how the war on poverty for the past 50 years has been ineffective in creating opportunity and prosperity for all members of our community. In particular, where you live, and the color of your skin continues to be the most powerful determinant of your ability to live, learn, and thrive here in our state. That is why, when launching our Live United 2025 strategic plan, we committed to a new mission of uniting our community and resources to build racial equity and opportunities for all Rhode Islanders.


To deliver on the goals of Live United 2025, we must go "deep, rather than wide," with investments and partners to target the root causes that have thwarted Rhode Island's ability to thrive. While we serve all Rhode Islanders in need, our work today will tackle Rhode Island's great challenge, reversing the racial inequities that have plagued Rhode Island's Black, Brown, and Indigenous communities for generations.


That means we are applying all our assets and approaches, including delivery of direct services, strategic community investments, advocacy, and coalition building to build a better Rhode Island for all. We are applying these tools in the following areas of need: 


Lift United: Through our Lift United pillar, we are investing in affordable housing, improving care coordination, and expanding access to adult education and job training. We are also supporting the growth and stability of women- and minority-owned businesses.   


Achieve United: Through our Achieve United pillar, we are working to ensure that all Rhode Island children walk into the classroom with the tools to learn. This includes increasing literacy levels and expanding access to afterschool and summer learning programs.   


Invest United: We are building nonprofit resiliency and leadership development through our Invest United pillar. We also empower donors, engage corporations, and connect Rhode Islanders with volunteer opportunities.   


Advocate United: We are driving systemic change through our Advocate United pillar through public policy and research. And, because democracy isn't a spectator sport, we're training Rhode Islanders to be advocates and working to increase voter turnout. 


About the position: 

The Director of Executive Administration is responsible for providing executive administrative support to the President and CEO and senior leaders in an efficient and productive manner. They manage the relationship with and act as liaison to the Board of Directors and Community Advisory Board. Performing a wide variety of complex, responsible, and confidential duties under limited supervision within a framework of standard policies and procedures. Assigned tasks require tact, independent judgment, initiative, and organization in solving a variety of problems. 


Duties and Responsibilities: 


  • Handles various project-oriented tasks, which involve obtaining information from within the organization as well as outside, with consistent follow through to completion. 

  • Prepares appointment schedules and materials, and makes meeting arrangements for the President and CEO and for the United Way of Rhode Island Boards and Committees. 

  • Screens internal and external visitors and telephone calls to the President and CEO, and independently responds to those that are of a routine nature, or refers to those that can be responded to by others. 

  • Responsible for taking and distributing minutes at meetings of the Executive Committee, Board of Directors, Community Advisory Board, and other meetings as needed. Assists in preparing agendas and other pertinent materials for meetings as needed. 

  • Coordinates and administers activities related to the Board of Directors, Community Advisory Board and related committees. Responsible for planning meetings, generating and/or coordinating, meeting minutes and materials, and communicating with Board members regarding related activities. 

  • Maintains portal for boards and committees and assure materials are posted on the portal in a timely manner. 

  • Board Governance, Nominating and Ethics 

    • Work with the President and CEO and Advisor, Strategic Initiatives to lead the work of the Board Governance and Nominating Committee including development of Board Engagement, Development, Elections as stated in the Board Governance Charter.
    • Identify qualified individuals to become board members and recommend such individuals to the board for nomination for election to the board.
    • Make recommendations to the Board concerning the structure, composition, duties and responsibilities of the board and its committees.
    • Coordinate and oversee an evaluation process to assess the board’s overall effectiveness;
    • Review and make recommendations to the board on succession planning; develop, recommend and annually review corporate governance principles for UWRI. 
    • Work with the Staff Ethics Officer and ensure annual review of Code of Ethics and Conflict of Interest form  
    • Represent, on occasion, the President & CEO at meetings internally or externally. 
    • Collaborate with senior leadership team and managers to coordinate and optimize standing and ad hoc meetings to progress projects. 
    • Participates on teams and committees as needed. Performs other duties as assigned. 
  •  Knowledge, Skills, and Abilities: 


    • Staff at the United Way of Rhode Island strive to embody the organization's five core values,
    • Affect through equity, respect and value all, lead with a growth mindset, be a legendary partner,
    • In addition, strive for excellence. The organization will be looking for candidates who can
    • Demonstrate their ability to carry out these values as follows:  
    • Impact through equity – able to meet ambitious goals while centering racial equity in our work.
    • This includes clearly demonstrating efforts in a way that celebrates the agency and resilience of
    • Those we serve.
    • Respect and value all – is an organizational leader that builds trust among colleagues as well as with donors and with corporate partners. Able to build consensus where possible and can respectfully make definitive decisions when needed.
    • Lead with a growth mindset – will be committed to continual growth as a professional and organizational leader. Will seek and celebrate the lived and learned experience of colleagues and community members and will empower Team United members to grow professionally. 
    • Be a legendary partner – able to build relationships across the organization to ensure that our organization's impact and operational strategies are recognized. In addition, able to make donors, volunteers, corporate partners, and community members feel like true partners in achieving the goals of Live United 2025. 
    • Strive for excellence – should demonstrate an attention to detail, adherence to effective and emerging practices and uses data and evidence in continuing to improve our administration and board management. 
    • In addition, an effective Director of Executive Administration is able to demonstrate the following skills and competencies:
      • Relationship building – building effective and durable relationships with internal and external partners based on trust, understanding, and action.
        Engaging communication – can effectively communicate the organization's value proposition through various formats and channels. 
      • Leadership – demonstrates leadership as defined by their willingness to hold responsibility and their skill at supporting success in others.