United Way of Broward County fights for the Health, Education and Financial Prosperity of everyone in our community.
General Description: This position is responsible for the planning, coordination, development, contract/system management, implementation of an integrated approach to United Way of Broward County’s (UWBC) community impact process in the area of emergency services and management. The position is also responsible for the Performance and Quality Improvement system to ensure efficient, effective service delivery, effective management practices, and implementation of Council on Accreditation (COA) standards of best practices.
Primary Job Responsibilities & Duties:
1. Manages United Way of Broward County’s ESF# 15 role and responsibilities, to include updates to standard operating procedure (SOP), Continuity of Operations Plan (COOP), as well as engagement of staff, volunteers and community partners in volunteer and donations coordination/ management.
2. Coordinates emergency and disaster response activities, to include provision of disaster preparedness training, preparation of emergency plans and procedures.
3. Responsible for planning and participating in Broward Cares activities and the Long Term Recovery Coalition.
4. Monitors and evaluation of agency activities to ensure alignment with COA standards of practices.
5. Leads the COA meetings
6. Coordinates COA and the PQI process to evaluate performance and implement solutions.
7. Works with the system analyst team to ensure data collection and tracking is on target.
Other Job Duties:
• Facilitates and participates in community, regional and state planning activities and submits reports to grantors/funders, as needed.
• Acts as a liaison and point person between United Way of Broward County, the Emergency Operation Center and the Long-Term Recovery Coalition.
• Evaluate services and administration at all services to ensure compliance with COA standards.
• Responsible for implementing/coordinating the PQI system.
• Identifies organization wide and program specific issues and work with the leadership team to implement solutions that improve overall efficiency.
• Coordinates quality improvement and risk prevention activities to detect patterns and/or trends in program performance
• As part of the PQI process, develop action plans to ensure improvement or resolution of identified areas of concern
• Engages employees throughout the organization in quality improvement and the COA readiness process.
• Assess staff training and work on in service training calendar.
• At least annually, in collaboration with the Director of Research and Evaluation, this position examines its service delivery processes to plan, manage, and evaluate the quality of its services, including client satisfaction.
• Coordinates case records reviews quarterly for each service to minimize risks associated with poor maintained records, document service delivery, and identifying barriers and/or opportunities for improving services.
• Responsible for coordinating internal Community Impact Directors to support funded agencies during event of disaster.
• Due to the leadership role in this position, particularly during times of crisis, it is the expectation that the Director, Emergency Management Services MUST be available after hours and on weekends in order to execute organization's crisis plan and response efforts in the community
• Coordinates external activities, trainings and communications for all disaster related activities.
• Creates informational documents, gives presentations, and acts as the agency’s lead authority, both internally and externally, on disaster management and emergency response.
• Facilitates regular planning sessions and creates an information-sharing network among disaster management and emergency response stakeholders.
• Attend meetings, conferences, and workshops related to emergency management to learn new information and to develop working relationships.
• Responsible for leading the agency on emergency management preparedness, and for hands-on recovery following an event.
• Responsible for conducting United Way of Broward County trainings as it relates to the Emergency Support Function #15 (ESF#15) role.
• Performs other duties and assumes other responsibilities as assigned by supervisor.
Education & Experience: Combination of education and experience normally represented by:
Bachelor’s Degree, Master’s degree preferred with major course work in social work, human services, or other closely related field.
Specific Emergency Management Trainings Desired:
o FEMA Emergency Management Trainings
o Broward County Emergency Management Trainings as it relates to the EOC
At least four (4) years of experience in disaster relief services, social service, or community resource referral or closely related work.
Ability to communicate effectively with a diverse audience
Administrative & supervisory experience working with volunteers preferred
Proficient with Microsoft Office Suite
Core Competency Requirements:
Excels at customer service – Serves (treats) all customers (internal and external) with utmost respect and responsiveness in order to deepen relationships and advance UWBC’s mission.
Drives for results – Has a passion for innovation and risk-taking, meets and exceeds qualitative and quantitative goals in a thoughtful and time-driven manner.
Commits to the organization – Has the responsibility for aligning one’s own behavior, leadership and commitment with the needs, priorities, goals and culture of UWBC.
Embraces diversity and inclusion – Creates an atmosphere that respects and embraces engagement of all people, ideas and backgrounds and aligns with United Way’s values.
Seizes learning – Able and willing to learn new skills and knowledge and accept new challenges to further United Way’s mission.
Manages multiple projects and tasks – Effectively manages time and resources to respond to emerging needs while continuing to deliver on organizational goals, objectives and timelines, and seeks help when needed in juggling priorities.
Personifies teamwork – Demonstrates good collaboration and communication to be effective in any team setting.
Environment & Physical Demands: The environment is climate controlled (i.e., heated and air-conditioned). Lighting is adequate through overhead lighting as well as windows and blinds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands include sitting and/or standing for extended periods of time, bending, lifting approximately 25 pounds, regular use of the telephone, copier, fax and computer. Demands also involve protracted concentration.
About United Way of ANYTOWN
[Insert brief overview of United Way of ANYTOWN]
OVERVIEW OF RESPONSIBILITIES
KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS
Desirable, But Not Required
UNITED WAY CORE COMPETENCIES FOR ALL STAFF
● Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
● Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
● Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
● Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
● Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.