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Development and Data Coordinator

Winchester, VA

Relocation expenses: Not paid

Full time
1 - 2 years of experience
High School Diploma
$31,000 to $40,000 per year

Published on 4 Feb 2022

Expires on 4 Feb 2022

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Development and Data Coordinator

Organization Overview: About United Way of Northern Shenandoah Valley - For nearly 75 years, United Way of Northern Shenandoah Valley has tackled our community’s most difficult issues in the areas of education, financial stability and health. 

Purpose of Position: The Community Development and Data Coordinator works closely with the Senior Director of Advancement to achieve fundraising goals for the organization. This includes supporting the annual campaign, special events and fundraisers. The coordinator will also work with the Community Impact team to support communication and data management for the Valley Assistance Network, and provide support for grant management and the fund distribution process. 

Essential Job Duties and Responsibilities:

Event Planning and Volunteer Management (30%) 

  • Manage the virtual volunteer center, training agencies who use the site, and providing communications through the site. 
  • Assist with volunteer recruitment, retention and recognition initiatives. 
  • Assist in the planning of community initiatives including, but not limited to the annual Day of Caring, Project Connect and fundraising events. Assist in coordinating all logistics to ensure a successfully executed initiative/event. 
  • Support outreach logistics, including partner outreach, community engagement, registration processes, correspondence, and post –event data entry. 
  • Manage post initiative/event follow-up, including committee debriefs and thank you notes. 

Fundraising Administrative (30%) 

  • Ensure the implementation of campaign strategies to meet financial goals. 
  • Track revenue generation, retention, and key business activity throughout the year; provide regular activity status; update projections to target, and conduct the appropriate account analysis to build and make recommendations to refine goals 
  • Research and maintain all aspects of relationship/contact management for key donors, including database management, recognition materials, oral and written communications  

Data/Administrative Support (20%) 

  • Develop proficiency with the organizational grant management software.  
  • Manage centralized repository of United Way project reports and outcomes. 
  • Maintain current, detailed records of all Community Impact grant data. 
  • Prepare and analyze Community Impact grant reports to show outcomes and community impact. 
  • Assist with general office support: phone, events, and meetings. 
  • Support cross-departmental communication efforts. 

Community Engagement (20%) 

  • Assist with affinity group development, including, but not limited to the Women United group and the Society of Emerging Leaders Group  
  • Identify opportunities to publicize initiatives and milestones both internally and externally through social media, newsletters and other channels in collaboration with the United Way team. 
  • Provide administrative support as requested for meetings including meeting coordination, assistance with preparation of materials, volunteer management and communications and administrative support of related partnership initiatives. 
  • Assist with the development of community impact marketing materials and communications. 


  • Associates degree, significant progress towards a degree or equivalent and one-year minimal experience working in nonprofit, sales/marketing, event management, or data management (required)
  • United Way or other nonprofit experience (Desired). Knowledge of the community and bilingual is a plus.
  • Excellent written communication skills. (Required)
  • Proficiency in Microsoft Office (MS Word, PowerPoint, Excel) (Required)
  • Must be able to manage a variety of projects and programs and able to analyze, interpret and prepare data for internal and external use.
  • Must be able to effectively organize and present information in group settings to instill confidence and increase overall engagement.
  • Must be able to work effectively both independently and collaboratively.
  • Must be a high-energy individual with a positive outlook.

Physical Demands / Work Environment

  • Constantly uses vision abilities including: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • Frequently exchanges information in person and/or in writing via telephone and computer
  • Employee is regularly required to sit, stand, walk, reach with hands and arms, talk and hear.
  • Frequently operates a computer and other office machinery to compile and retrieve information, etc. to draft and write, to handle paperwork
  • Periodic travel is required. Must have a valid driver’s license, automobile insurance, and a reliable vehicle.
  • Occasionally positions self to reach files, binders, etc. above the head and/or near the floor.
  • Occasionally must lift and/or move up to 25 pounds.
  • Occasional work outside of normal business hours.
  • Possibility of limited remote work.