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Data Coordinator

Fort Walton Beach, FL

Relocation expenses: Not paid

Entry Level
Part time
no work experience required
High School Diploma
Less than $20,000 per year

Published on 15 Oct 2023

Expires on 20 Aug 2023

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Data Coordinator

JOB TITLE:                    Data Coordinator

JOB CLASSIFICATION: Part-time, Non-exempt (20 hrs/week)

REPORTS TO:               Director of Development

HOURLY RATE:            $17-18/hr                     

We’re looking for a creative, detailed oriented, team player who enjoys problem solving, and building/maintaining systems and processes. This entry-level position plays a key role in the efficient processing of pledges, donations and maintaining the trust of our donors. The right candidate will have strong written communication skills, the ability to manage data entry, information analysis, and willingness to work collaboratively across departments within the team.



  • Work closely with development and finance staff in carrying out essential duties and responsibilities related to campaign and donor management.
  • Provide necessary reports to the finance staff and assist in reconciling data between the pledge processing database and the general ledger (proper reconciliation of revenue, restricted pledges receivable and collection amounts). 
  • Maintain database by entering new and updated records, ensuring the accuracy of 2,700+ donors. Generate reports, specific data requests, and other materials for internal and external reporting purposes. This includes prospect lists, designation and gift data, event attendance and volunteer committee rosters.
  • Ensure thank you letters are updated annually to refresh tone and reflect current messaging.
  • Assist with direct mail fundraising campaigns to maintain existing donors, re-claim churn, and acquire new supporters throughout the year.
  • Maintain positive, collaborative relationships with UWEC employees, businesses, community partners and volunteers. Ensure excellent etiquette when communicating with constituents through email, telephone, in-person or any other manner.
  • Assist with the planning of event logistics, including but not limited to communications, site visits, venue and vendor management, staffing, reservations/attendance, analysis and reporting, flawless execution day of event, and post event follow-up to include debriefs and thank you notes.
  • Offer support drafting correspondence, scheduling meetings, preparing agendas, gathering materials, room and meeting preparation, sending updates and notices, taking minutes, sending meeting follow-ups, as well as delivering or picking-up materials as appropriate.
  • Assist in grant related processes from the development of new requests for proposals, to monitoring grantee progress, with support from senior leadership. 

Additional Responsibilities:

  • Keep all activities in line with the core values and contribute to the positive culture of UWEC.
  • Participate in professional development opportunities as related to the duties of the position and periodically attend UWEC and community events.
  • Assist with the organization’s disaster response efforts, when necessary.
  • Assist with other projects as assigned.


  • Understand and demonstrate commitment to the mission, vision, and direction of UWEC.
  • Ability to pass a Level 2 background screening to support vulnerable populations.
  • Excellent organizational, planning, and time management skills.
  • Strong proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
  • Database management skills including inputting data, running reports and analyzing results.
  • Able to take initiative, create and execute strategies, demonstrate leadership, and consistently produce high-quality work.
  • Flexible to change; proven ability to manage multiple high-priority projects and deadlines without compromising quality.
  • Ability to manage and maintain sensitive information and communications in a confidential and professional manner.
  • Operate effectively both as a highly self-motivated and independent contributor, as well as, in a team environment and a member of a cross functional team.
  • Ability to work respectfully and inclusively with a diverse population and multiple stakeholders.
  • Drivers’ license and reliable vehicle, or equivalent ability to travel within a 2-county region.



  • While performing the duties of this job the employee is regularly required to walk, sit and stand; use hands to finger manipulation, handle, feel, reach with arms and hands, and talk or hear.
  • Flexible hours with a four-day workweek Monday-Thursday.  
  • Extended viewing of computer monitors.
  • Ability to lift or move up to 25 pounds.
  • Occasional local travel within the regional area, including some evenings and weekends (mileage reimbursed).
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



  • Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
  • Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
  • Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
  • Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
  • Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.


The statements contained in this position description are intended to describe the general routine and level of work of the position of Data Coordinator. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required by the position.


Drug Free Workplace and Equal Opportunity Employer.