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Project Coordinator

St. Louis, MO

Relocation expenses: Not paid

Full time
3 - 5 years of experience
Associate Degree

Published on 31 May 2022

Expires on 31 May 2022

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Project Coordinator

By bringing people and organizations together to solve our region’s most pressing issues, United Way of Greater St. Louis is making our community a better place to live, work, and thrive. It’s more than a day job - it’s a mission! Come work with us!

The Project Coordinator provides administrative support, managing invoices and check requests. Provides meeting support including schedule meetings, managing attendance, preparing materials, and developing minutes as needed and/or appropriate follow up correspondence.  Ensures data is updated and accurate in databases. Responsibilities include managing accounts, researching grantees, and uploading files.  This is a grant-funded role.

This position includes: 

  • Continually researching and sharing opportunities, best practices, trends, and benchmark data.
  • Conducting detailed research which is correlated with moving the philanthropic mission forward.
  • Leading annual impact report project.
  • Managing correspondence with stakeholders, especially grantees, ensuring timely and accurate communication of needs and expectations. Assisting prospective grantees with submitting requests and reporting data through United Way grantmaking and reporting platforms. 
  • Preparing paper and electronic correspondence and other documents that are accurate, detailed, and timely. 
  • Managing grantee and vendor payout process ensuring quality and timeliness at all stages of the process and across all departments intersecting with the process. 
  • Establishing positive relationships with corporate, charitable, civic, community and legislative organizations in all the communities served.
  • Attending key community events and strategic partnership meetings.
  • Reviewing and recommending improvements to processes associated with areas of responsibility.
  • Establishing positive relationships with related internal partners, corporate, charitable, civic, community and government organizations, providing accurate and quality customer service and information to external clients and stakeholders for all inquiries.

Requires 3-5 years of experience in an administrative support role,  and excellent written and verbal communication skills. Associate’s degree or comparable experience preferred.   Ability to manage multiple projects and prioritize tasks in a matrixed organization structure. Excellent follow-up and follow-through skills

Proficient in Microsoft Office and demonstrated ability to learn new technology applications; experience using Salesforce applications preferred.

Due to the pandemic, United Way of Greater St. Louis supports employees working from home and will return to the office for a hybrid schedule in the Spring of 2022 or until further notice.

United Way of Greater St. Louis offers an extensive benefit program including generous time off, health, dental, and vision insurance, short- and long-term disability, and a 403(b) plan.

To apply, please submit your resume and/or cover letter to

Employment is contingent upon passing a screening for illegal drug use

United Way of Greater St. Louis is an Equal Opportunity Employer