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Community Impact Project Administrator

Portland, OR

Relocation expenses:

Full time
3 - 5 years of experience

Published on 15 Oct 2022

Expires on 15 Oct 2022

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Community Impact Project Administrator

Who We Are

For 100 years, United Way of the Columbia-Willamette (UWCW) has been working to meet the needs of vulnerable families. No matter the crisis, we have always remained steadfast to our commitment to LIVE UNITED and take care of our community.

We are part of United Way Worldwide, the largest privately funded non-profit in the world operating in more than 40 countries and territories.

We recognize that structural racism and other forms of oppression have contributed to persistent disparities in our region. We must focus our work on the most marginalized groups, and we know that centering on race and ethnicity is critical to ending the historical and social inequities that continue to exist in our region.

Position Summary

This role provides essential support to the Community Impact Department, with a particular focus on the Albina Rockwood Promise Neighborhood and Housing Initiatives at United Way. The successful Project Administrator leads contract administration, project coordination, data collection and reporting for the department; while maintaining strong internal and external partnerships and working closely with Finance & Administration to ensure processes are efficiently and effectively implemented.

Key Responsibilities

Contract Administration - 30%

The Project Administrator will lead overall administration of Community Impact contracts, execute, and monitor contracts across the organization, maintain file storage, payment processing and report tracking. This role must have strong attention to detail and organizational skills as it requires reviewing exhibits, insurance requirements, and payment schedules for directors and other project managers. You will be responsible for tracking contractor payments and community investments against appropriate revenue streams; partnering monthly with finance, administration, and housing teams to reconcile payments and investments. This role also serves as DocuSign manager for the organization.

Project Coordination – 30%

The successful Community Impact Project Administrator is the primary point of contact for Finance & Administration (event invoices, receipts, and purchases), and will lead the efforts to organizeinternal and external meetings, workshops and evaluation activities related to the Albina Rockwood Promise Neighborhood Initiative and other projects as assigned. This includes scheduling, communications, agenda, materials preparation, completing purchase requisitions, processing invoices, and completing expense reports.

Data Collection and Reporting – 30%

This role is responsible for data collection and analysis for community investments and support data aggregations across initiatives. Managing communications, tracking reports, producing a variety of reports including narrative development, graphs and visual on various software programs as assigned. Identifying process improvements to strengthen reporting systems.

Internal Collaboration and Knowledge Sharing – 10%

This vital role serves on various integrated staff teams assigned to cross-functional projects as team leader when assigned, facilitates maintenance of tools, databases and document processes for future projects.

 Required Skills

  • 3+ years’ experience in project coordination or management, administrative, contracts or other comparable work experience.
  • Bachelor’s Degree or a comparable combination of experience and education.
  • Proven ability to take initiative and problem solve creatively.
  • Strong organizational skills and extremely detail oriented.
  • Commitment to racial equity as a guiding principle of UWCW’s mission.
  • Must have at least intermediate level MS Office (PowerPoint, Excel, and Word) skills.

Desired Skills

  • Experience with survey platforms (Qualtrics, Survey Monkey) preferred.
  • Prior experience with database management and CRM platforms preferred.