Purpose of Position:
- Provide administrative oversight of the United Way of Lancaster County Collective Impact grant initiatives.
- Develop, implement, and manage the administrative business processes related to local, state and federal grants, and other research projects within the Collective Impact department, including protocol for submission, budgeting, coverage analysis, contract negotiation, award acceptance, and other essential pre-award business processes.
- Ensure compliance with local, federal and state laws, regulations, and governmental or sponsor requirements. Oversee expenditure review, financial reporting, data collection, outcomes measurement/results reporting and related processes. In collaboration with the VP of Strategic Impact and CFO, oversee the fiscal management of these grants.
- Proactively seek, research, and under supervision, submit applications for applicable grants to support United Way’s collective impact work.
- Support key departmental processes including Relationship Management, Community Engagement, Resource Investment, and Community Assessment.
Accountability: Director of Collective Impact
- Community Assessment and Grant Management:
a. Conduct information gathering, data collection, and data analysis to support ongoing community assessment and grant management and compliance.
b. Manage and maintain system to track potential funding sources, grants submitted, and
c. Research funding opportunities and as directed, submit applications for applicable grants
d. Manage grant reporting, accountability and compliance process.
e. Serve as key backbone support for Community Impact Partnerships in relation to required fiscal and compliance reporting
- Resource Investment and Outcome Monitoring:
a. Manage resource investment processes.
b. Assist in preparing, maintaining, and distributing support materials for fund allocation process (including application materials, training materials, partnership agreements, various forms, reports, policies, and timelines).
c. Assist with coordination of community, volunteer, and partnership communications, special events, trainings, and meetings.
d. Conduct information gathering, data collection, and data analysis as assigned to support resource investment and outcome monitoring.
e. Manage and maintain system, to track shared data measurement collection, outcomes, and county-wide indicators.
- Relationship Management and Community Engagement:
a. Develop and maintain positive, effective working relationships with community leaders, volunteers, and staff. Plan strategically for systemic change.
b. Represent United Way on volunteer and professional committees. Make periodic presentations at workshops, public forums, board meetings, and media events.
c. Keep complete and accurate records of Community Impact Partnership data, including agency contact information for chief professional officers and chief volunteer officers and partnership related news and events. Distribute information internally and assure rosters and databases are updated.
- General Administrative:
- Provide administrative support and general office assistance with a strong emphasis on relationship building including fielding department inquiries and requests and ensuring appropriate follow up.
- Support staff and volunteer leadership by managing committee process for assigned committees including but not limited to the logistics such as meeting calendars, meeting notices, reminder notices, RSVPs, follow-up telephone contacts, minutes, rosters, signs, scheduling rooms, arranging lunch and attendance.
- Manage and coordinate departmental mailings.
- Maintain filing and retention system for departmental documents, historical records, minutes and departmental correspondence.
- Other Responsibilities:
- Assist with other duties as assigned by supervisor.
- Assist Resource Development and Communications and Marketing as assigned.
To fulfill the responsibilities of the position, travel to various companies and/or agencies is required. Employee must have valid driver’s license and availability of a motor vehicle. Overnight travel to various seminars, courses, conferences, etc. may also be required.
Education and Experience:
Bachelor’s degree required; Master’s Degree preferred. Minimum of five years grant writing and management experience preferred. Demonstrated ability to work independently, manage multiple assignments, and meet deadlines and strong writing, organizational, project management, problem-solving skills are required.
Must possess excellent customer service and communication skills (written and verbal) including proper use of spelling, grammar, punctuation, and strong proofreading/editing talent.
Must be fully proficient in Microsoft Office (Word, Excel, and PowerPoint) and comfortable learning a variety of databases, software packages, and applications.