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Accounts Payable & Receivable Manager

Enola, PA

Relocation expenses: Not paid

Manager
Full time
3 - 5 years of experience
Bachelor's Degree
Associate Degree

Published on 25 Jan 2022

Expires on 12 Feb 2022

Accounts Payable & Receivable Manager

United Way of the Capital Region is committed to Diversity, Equity and Inclusion and seeks to recruit as diverse a staff as possible.

Department: Finance & Support Services

Reports To: Vice President of Finance & Support Services

Exempt Status:   Non-Exempt

Work Schedule: Full-Time.  Core hours are Monday-Friday, 8:00-4:30 p.m. 

Location: Enola, Pennsylvania USA

Purpose of Position:  To manage and provide accounting functions including general office support with the emphasis on oversight of accounts receivable and accounts payable. 

Essential Functions

  • Maintain accounts receivable by posting and reviewing payment transactions, adjustments, transfers, and billing information.  Generate reports, maintain payments batch files, prepare general ledger entries, help resolve pledge receivables issues, and assist with collection of receivables and reconciliations.
  • Assist in auditing campaign envelopes and maintaining Major Donor accounts.
  • Provide oversight and assistance for accounts payable function by generating reports, managing and up loading designation payout reposts, and helping to code and resolve invoice issues.  Help maintain vendor files for accounts payable including allocations and designations.
  • Initiate and prepare allocation payments to partnership agencies as well as donor designation payments.
  • Support the handling of Deferred Designation Option accounts.
  • Maintain transactions and prepare reports for special events.
  • Oversee customer service for agencies regarding online designation information (via website) as needed.
  • Assist in reconciling campaign related accounts.  Prepare documents related to assigned accounts as necessary for annual audit. 
  • Other duties as assigned.

Staff Department Leadership

  • Regularly meets with subordinate associates (monthly one-to-one, weekly or bi-weekly with teams) to: discuss overall business context, plans, and problems; build understanding of how their roles connect to the organization’s mission; and seek feedback.
  • Assists VP of Finance in developing and executing plans for achieving departmental goals.  
  • Assigns tasks so employees know what is required of them (quality and quantity), by when and what resources are available.
  • Appraises how effectively employees use their judgment and discretion in role accountabilities; creates an ongoing dialogue with them about the appraisals.
  • Coaches employees to increase their effectiveness and develop strengths in their role.
  • Continuously improves systems and processes; identifies new opportunities for improvement.
  • Recommends team additions and dismissals; assists in the solicitation and selection of candidates for consideration.
  • Effectively orients and trains new employees into role requirements, working relationships, company requirements and culture
  • Identifies developmental opportunities for employees.

Position Qualifications

  • Associate’s or Bachelor’s Degree in Accounting or equivalent experience with accounts payable and receivable.
  • 3 – 5 years experience in Accounts Payable & Accounts Receivables or other accounting experience preferably in a non-profit environment.
  • Experience supervising staff preferable. 
  • Must be detail oriented, have an intermediate to advanced working knowledge of databases and their typical functions, and proficiency in Microsoft Office products.
  • Understanding of specific software as related to especially those pertaining to financial management, accounting, spreadsheets, and databases.
  • Intermediate knowledge of current principles, practices, and applications of data processing and information systems, especially as it pertains to financial management.
  • Ability to prepare and analyze data and prepare specialized reports.
  • Demonstrate excellent verbal and written communications skills.
  • Ability to prioritize tasks and focus on multiple projects and deadlines simultaneously.
  • Experience working with volunteers and in the nonprofit/fundraising environment.
  • Must be a self-starter with ability to work independently and as a member of a team.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; balance; stoop, kneel, crouch or crawl; talk or hear; The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel, although rare, may be expected.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Range: $40,000 - $50,000 annual

UNITED WAY CORE COMPETENCIES FOR ALL STAFF
●    Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivations.
●    Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
●    Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
●    Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
●    Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.