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Assistant Director of Finance and Administration

El Paso, TX

Relocation expenses: Not paid

Director
Full time
3 - 5 years of experience
Bachelor's Degree
$51,000 to $60,000 per year

Published on 9 Apr 2021

Expires on 30 Apr 2021

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Assistant Director of Finance and Administration

ORGANIZATION OVERVIEW

The United Way of El Paso County is an independent, locally governed and community-supported nonprofit agency that is focused on identifying and making a measurable change in four areas:  Education, Basic Needs, Health and Financial Stability through funding, advocacy, creating collaborative partnerships, and developing volunteer resources. The organization, which has been in El Paso for more than 95 years, focuses on creating long-term, lasting change to make El Paso a better community for everyone. United Way also serves as the manager/fiscal agent for the city, county and state employee campaigns.

Mission

Unite and mobilize the El Paso community around focused effort that:

  • connects our most vulnerable to basic needs,
  • closes educational achievement gaps,
  • promotes lifelong financial stability for all El Pasoans,
  • and connects people with opportunities to give, advocate, and volunteer.

Vision Statement   

El Paso County is the premier multi-cultural community in which to raise a family.

OVERVIEW OF RESPONSIBILITIES

The Assistant Director of Finance and Administration contributes to the achievement of United Way of El Paso County’s (UWEPC) mission and vision through effective fiscal management and administrative operations.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Accounting

Responsible for all accounting functions of the organization, in accordance with Generally Accepted Accounting Principles (GAAP) issued by the Financial Accounting Standards Board, and other regulatory and advisory organizations, and adhere to United Way Worldwide standards. Oversee Finance and Administration strategies and the ongoing development and monitoring of control systems that will ensure organizational goals and objectives are met with particular emphasis on financial accountability.

  • Responsible for all accounting functions including purchasing, accounts payable, designation payable, accounts receivable, pledges receivable, and preparation and presentation of financial reports for President/CEO.
  • Maintain monthly general ledger support books for organization.
  • Prepare and/or assist with the preparation of Federal/State/Local tax reports, United Way Worldwide reports, and various custom reports or information.
  • Coordinate, prepare and monitor the annual Operating Budget and monitor expense ratios.
  • Manage all activities involving annual audit and assist in preparation of the IRS 990.
  • Provide input into department’s strategic goals and modifications to accounting systems and procedures.
  • Evaluate and advise on financial matters to Vice President, President/CEO and other departments. 

Management of Financial Resources

  • Manage of cash flow and forecasting.
  • Oversee United Way’s investment portfolio with guidance from the Vice President and/or President/CEO.
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate

Grant Funding

  • Manage and oversee all grant accounting.
  • Ensure that all proposed budgets of grant applications are supported by proper documentation and clearances in order to make the grant process work effectively and efficiently and in accordance with the qualification criteria.
  • Research and review OMB circulars and other regulations associated with federal and non-federal funding to ensure compliance with federal and state requirements.
  • Maintain finance/accounting infrastructure and processes necessary for ongoing grant monitoring/reporting, including preparation and application of approved federal or other indirect cost rate.
  • Provide ongoing grant monitoring/reporting in compliance with grant requirements including drawdowns, review of budget vs. actual expenditures, non-federal matches, sub-recipient monitoring, and formal grant reporting to funders as required.
  • Work with program staff to create and maintain monthly financial reporting for grant related initiatives and provide support for annual operating budget process.

Administration

Support of organizational capacity.

  • Assist with on-going review, development and documentation of business processes and policies.
  • Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
  • Provide staff support to the Finance Committee.
  • Acquire and maintain a proficiency of the Campaign and Finance software packages and their interface

Personnel & Employee Benefits Administration

  • Supervise Finance and Administration Department staff.
  • Process semimonthly payroll, maintain payroll records and review general ledger entry for payroll expenditures. Reconcile quarterly payroll reports with general ledger accounts.
  • Administer time and attendance policy.
  • Establish goals and expectations for all team members.
  • Provide team members timely, candid and constructive performance feedback.
  • Support team member development and provide challenging opportunities that enhance growth.
  • Recognize and reward team members for accomplishments.
  • Ensure compliance with policies and procedures.

EDUCATION/REQUIREMENTS

Bachelor’s Degree in Accounting. Five (5) years: Professional knowledge and experience in not-for-profit and federal grant accounting, finance, audit or similar business activities. Plus, a minimum of three (3) years’ experience in supervision and management with strong interpersonal and leadership skills.  CPA license preferred, but not required.

Extensive computer literacy with knowledge of accounting software and proficient Microsoft Office Suite.

WORK ENVIRONMENT
Must be able to work a flexible schedule with the possibility of mornings, evenings, and weekends.

UNITED WAY CORE COMPETENCIES FOR ALL STAFF
●    Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivations.
●    Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
●    Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
●    Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
●    Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.