Skip to main content

Administrative Assistant to Finance

United Way of Central New Mexico
Albuquerque, NM

Relocation expenses: Not paid

Associate
Part time
1 - 2 years of experience
High School Diploma

Published on 7 Dec 2022

Expires on 25 Nov 2022

Warning message

  • This job ad is no longer active. Search for new jobs.

Administrative Assistant to Finance

UNITED WAY OF CENTRAL NEW MEXICO JOB DESCRIPTION 

Job Title: Administrative Assistant to Finance     

Department: Finance 

Exempt:   No        

Reports to:  CFO 

Salary Classification: Level I

Location: Albuquerque 

ORGANIZATION:   
Headquartered in Albuquerque, United Way of Central New Mexico (UWCNM) serves the people of five counties:  Bernalillo, Sandoval, Santa Fe, Torrance, and Valencia.  Its mission is to bring people and resources together to measurably improve lives and strengthen our communities.        

UWCNM brings together donors, businesses, nonprofits, government, and others to create better solutions to our community’s challenges.  Our programs and donor dollars ensure that individuals and families in central New Mexico have the opportunity to achieve potential through education, that they are healthy and safe, are financially stable and live life with dignity.   

In addition, UWCNM has a strong commitment to Diversity, Equity and Inclusion and upholds the following values:    

  • We value the visible and invisible qualities that make you who you are.    

  • We welcome that every person brings a unique perspective and experience to advance  our mission and progress our fight for the health, education, and financial stability of every person in every community.    

  • We believe that each United Way community member, donor, volunteer, advocate, and employee must have equal access to solving community problems.    

  • We strive to include diversity, equity, and inclusion practices at the center of our daily work.    

  • We commit to using these practices for our business and our communities. 

PURPOSE: 

In 2017, United Way of Central New Mexico’s (UWCNM) Board of Directors approved an Impact Agenda that will guide our work for years to come. The Impact Agenda lays out a cradle-to-career focus with two central priorities for UWCNM: improving family stability and supporting educational attainment.  

The Finance Department supports the UWCNM in various accounting functions including budgeting, expenditure review, audit preparation, compliance, campaign pledge processing, financial statement preparation, banking, cash flow monitoring, purchasing, accounts payable, accounts receivable, and payroll processing.  

The Administrative Assistant to Finance assists the Finance Department by providing administrative support in the areas of pledge processing, payment processing, cash handling, donor communications, system and database updates, mail distribution, bank deposits, and travel arrangements. 

ESSENTIAL FUNCTIONS:  

  • Accurately process payments in database for Payroll Deductions 

  • Timely and accurately process electronic deposits

  • Accurately enter and update data in various databases from a variety of sources 

  • Process and distribute mail daily 

  • Process and mail checks  

  • Compile and process written correspondence using mail merge, includes email communications

  • Research new agency 501(c)3 status, retrieve bank information and maintain agency files 

  • Make travel arrangements for all UWCNM staff 

  • File various documents 

  • Order office supplies for Finance staff 

  • Provide front desk coverage for scheduled breaks

  • Oversee room rentals, including collecting contracts and payments 

  • Other duties as assigned 

CORE COMPETENCIES:  

  • Excellent oral and written communication skills Flexibility and multi-tasking skills 

  • Effective time management skills 

  • Technology proficient 

  • Self-starter, flexible to respond to emerging needs, motivated and happy to work with minimal supervision  

  • Ability to work effectively with a diverse group of individuals  

MINIMUM REQUIREMENTS [EDUCATION]: 

  • High School Diploma and at least two years’ experience working in an Administrative Assistant role 

MINIMUM REQUIREMENTS [EXPERIENCE]: 

  • Advanced Microsoft suite experience 

  • Excellent customer service skills 

  • Demonstrated organizational skills 

  • Detail oriented with a minimum number of errors and re-work  

  • Experience with various computer systems 

PREFERRED QUALIFICATIONS: 

  • Associate or Bachelor’s degree and at least one year experience working in an Administrative Assistant role 

  • Successful completion of specialized coursework related to finance and accounting, or equivalent work experience 

STARTING SALARY: $22.00-$24.00 per hour depending on experience 20-25 hrs/wk PTE 

BENEFITS: Full-time employees (FTE) are eligible for health, dental, life and long-term disability insurance, a retirement plan, flexible spending account and voluntary insurance programs. We offer a tuition reimbursement plan, volunteer time off, and generous leave time.   Part-time employees (PTE) may be eligible for some of these benefits.  

EQUIPMENT USED: 

  • Standard PC Office Equipment 

 

PHYSICAL REQUIREMENTS: Standard office environment, position is primarily an office setting, requiring long periods of sitting at a desk and computer.  

Interested applicants, or if you have additional questions, should supply a resume and cover letter to applicant@uwcnm.org by November 25, 2022 

United Way of Central New Mexico is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. 

We welcome applicants with disabilities and applicants from underrepresented racial and ethnic groups.