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Administrative Assistant - Community Impact

Enola, PA

Relocation expenses: Not paid

Entry Level
Full time
High School Diploma

Published on 20 Sep 2019

Expires on 20 Sep 2019

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Administrative Assistant - Community Impact

Department:              Community Impact

Reports To:               Vice President of Community Impact

Exempt Status:         Non-Exempt

Work Schedule:        Full-Time.  Core hours are Monday-Friday, 8:00-4:30 p.m.  Must be able to work a flexible schedule, which may include early mornings, evenings, and weekends.

Purpose of Position:  To provide administrative support services to the Community Impact Department.

Essential Functions

Provide administrative support to Community Impact staff

  • Provide administrative support for volunteer committee meetings, assuming responsibility for attendance, room reservations, refreshments, distributing agenda and supplemental documentation.
  • Prepare routine correspondence, prepare and transcribe committee and staff meeting minutes as assigned.
  • Maintain organized files, reports and updated agency accountability documentation to support the Basic Needs program.
  • Coordinate department administrative requirements for document copy work, distribution and mailings, including those which support the Money in Your Pocket (VITA) program.
  • Provide support for the Volunteer Center with referrals, placements and community notification.
  • Provide support for department and organization special events/trainings, both prior to the event and on-site. Detail support for reservations, attendance, invitations, flyers, etc.

Collaboration with Organizational staff

  • Assist in establishing and implementing work flow priorities to increase efficiency in meeting departmental objectives and work quality.
  • Serve as a member of the Database User Group for recommending system improvements.
  • Assist in Front Desk coverage as back-up to the Receptionist.

Position Qualifications

  • High school graduate or equivalent.
  • 2-3 years administrative experience in a professional office environment.
  • Proficient in Microsoft Windows and Microsoft Office: Word, Excel, Access, PowerPoint.
  • Demonstrated experience working with a database.
  • Excellent verbal and written skills required.
  • Strong organizational and interpersonal skills required.
  • Possess and maintain a valid driver license.

The starting compensation for this position is $16.41 - 17.44 per hour, with a very generous benefit package.   Applications must be received by 9.20.19 for consideration.