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Administrative Assistant

Oil City, PA

Relocation expenses: Not paid

Full time
1 - 2 years of experience
Associate Degree

Published on 24 Oct 2017

Expires on 25 Oct 2017

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Administrative Assistant

United Way of Venango County is looking for an Administrative Assistant.

Responsibilities and Duties:

  • Overall executive support for the President and Executive Leadership Team
  • Receive, direct and relay telephone messages
  • Greet visitors
  • Sort incoming mail and distribute to appropriate recipients
  • Assist in planning and preparation of meetings
  • Send/receive respond to emails
  • Maintain filing system
  • Prepare payroll/ Acct. receivable and payable, taxes
  • Prepare reports for meetings  
  • Responsible for office supply inventory, anticipating requirements, ordering and distributing supplies
  • Maintain computer office software
  • Maintain/ support United Way Programs 
  • Coordinate calendars, make appointments and establish agendas as needed   
  • Asset in Annual Campaign and Special Events planning and preparation
  • Support/ prepare social media  information
  • Handle confidential material relevant to company operations

Qualification/ Skills:

  • Must be proficient in Microsoft Word, Excel, PowerPoint
  • Must have knowledge of QuickBooks
  • Effective written, verbal and communication skills
  • Analytical and problem solving Skills
  • Time management skill
  • Team building skills
  • Reliable Transportation /Valid PA driver’s license and auto insurance
  • Self- Motivated/ Ability to meet deadlines
  • all other duties as assigned 

Personal Attributes:

  • Honest & trustworthy
  • Capable of being Bonded
  • Respectful to individuals
  • Flexible with time
  • Demonstrate sound work ethics 
  • Education:

Preferred: Associate Degree or 3 years of Experience  


Work Environment 

Requires working in an office/cubicle environment; sitting, standing, walking, bending, twisting and/or reaching. Requires repetitive movement; ability to lift, carry or move up to 25 lbs. when transporting work equipment or materials.  Require ability to operate a motor vehicle; the ability to travel by motor vehicle.