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Administrative Assistant

United Way of Venango County
Oil City, PA

Relocation expenses: Not paid

Full time
1 - 2 years of experience
Associate Degree

Published on 11 Oct 2017

Expires on 25 Oct 2017

Administrative Assistant

United Way of Venango County is looking for an Administrative Assistant.

Responsibilities and Duties:

  • Overall executive support for the President and Executive Leadership Team
  • Receive, direct and relay telephone messages
  • Greet visitors
  • Sort incoming mail and distribute to appropriate recipients
  • Assist in planning and preparation of meetings
  • Send/receive respond to emails
  • Maintain filing system
  • Prepare payroll/ Acct. receivable and payable, taxes
  • Prepare reports for meetings  
  • Responsible for office supply inventory, anticipating requirements, ordering and distributing supplies
  • Maintain computer office software
  • Maintain/ support United Way Programs 
  • Coordinate calendars, make appointments and establish agendas as needed   
  • Asset in Annual Campaign and Special Events planning and preparation
  • Support/ prepare social media  information
  • Handle confidential material relevant to company operations

Qualification/ Skills:

  • Must be proficient in Microsoft Word, Excel, PowerPoint
  • Must have knowledge of QuickBooks
  • Effective written, verbal and communication skills
  • Analytical and problem solving Skills
  • Time management skill
  • Team building skills
  • Reliable Transportation /Valid PA driver’s license and auto insurance
  • Self- Motivated/ Ability to meet deadlines
  • all other duties as assigned 

Personal Attributes:

  • Honest & trustworthy
  • Capable of being Bonded
  • Respectful to individuals
  • Flexible with time
  • Demonstrate sound work ethics 
  • Education:

Preferred: Associate Degree or 3 years of Experience  


Work Environment 

Requires working in an office/cubicle environment; sitting, standing, walking, bending, twisting and/or reaching. Requires repetitive movement; ability to lift, carry or move up to 25 lbs. when transporting work equipment or materials.  Require ability to operate a motor vehicle; the ability to travel by motor vehicle.