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Accounts Payable Specialist

San Francisco, CA

Relocation expenses: Not paid

Full time
1 - 2 years of experience
Bachelor's Degree
$61,000 to $70,000 per year

Published on 29 Oct 2021

Expires on 29 Oct 2021

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Accounts Payable Specialist

An Equal Opportunity Employer Committed to a Diverse Workforce

Department:            Finance
Reports to:             Controller
Classification:        Professional Union Support Exempt
Closing Date:         Open until filled
Location:                San Francisco or San Jose


As UWBA responds to cultural shifts in the workplace, fundraising, and digital communications, it is guided by core values of innovation and results-driven creativity. Through a variety of existing and emerging initiatives, UWBA seeks to both strengthen and reimagine its work at all levels in order to provide more and better opportunities for struggling Bay Area residents. 

Our success is driven by our exceptional people and their commitment to the Bay Area community. Working at United Way Bay Area means making a lasting impact in the lives of those residents who need it most. Our employees use their individual strengths, innovation, and collaboration to help solve some of our region’s toughest challenges. We are seeking dedicated, talented, and diverse professionals who are passionate about creating a more equitable Bay Area.   United Way Bay Area values and is committed to an anti-racist workplace. Our commitment is seen in our Diversity, Equity, and Inclusion (DEI) work that is actively looking at our policies, practices, and programs to improve equity within our organization. 

UWBA is committed to building and maintaining a diverse staff and an inclusive workplace that values equity. We particularly welcome applications from immigrants, BIPOC, LGBTQ+ applicants, and people with lived experience in poverty. To foster an open and impartial application review process that minimizes the potential for bias, please remove any reference to academic institutions from which you obtained a degree, if applicable, for example, simply list “Bachelor of Arts in Sociology”.  Not having a degree will not preclude you from being considered; applicable work experience is equally considered.

For more information about UWBA, please visit

The Opportunity:

This exempt union level position is a vital part of the finance team and will be responsible for full cycle weekly A/P processing including monthly Designation payable processing; will participate in the month end closing process, responsible for creating and posting monthly Journal entries; will resolve payment disputes and issues that arise; will prepare monthly Expense Accruals for assigned accounts; monitor and reconcile A/P vendor accounts to ensure accurate aging; will prepare and process weekly payment, wire transfers and ACH payment proposals for Controller review and approval; will prepare all 1099’s.

Accounts Payable

  • Manage weekly full-cycle processing of A/P including: all invoices, contracts, monthly checks, check requests, employee expense reimbursements including weekly check printing and ACH processing.
  • Oversee monthly and year-end A/P accruals and reconciliations.
  • Responsible for account coding, new vendor set-up, researching/ resolving payment discrepancies.
  • Liaison with Leadership Team & Managers on issues concerning contracts, purchase orders, invoices, aging payable, grantee payments and credit cards.
  • Oversee Monthly Agency Designation Processing and Payouts and 1099 management.
  • Liaison with Gift Processing, and Development staff as needed, particularly regarding reconciling discrepancies and resolving problems
  • Review stale check report and follow-up with agencies
  • Other duties as assigned.

Who you are:

This is an opportunity for a detail-oriented professional who thrives in a fast-paced environment. The candidate will have 2-3 years’ high volume accounts payable experience.  This person has strong collaborative skills, positive approach, high energy, and results oriented.  Experience with MIP and Concur a plus.  This person is a strategic thinker and self-starter with the ability to improve processes and efficiencies.  This individual must be able to establish and maintain an effective “customer service” orientation.

This opportunity is for a professional with a bachelor’s degree, or equivalent, finance related field. Must have at least five years’ general work experience with an emphasis on administrative support and data entry. She/he will ideally have experience in a complex nonprofit that has multiple programs. 

Specific requirements include:

  • High attention to detail, strong analytical skills, and problem solving is a must
  • Experience with Salesforce, MS Office, MIP and Concur.
  • Experience reconciling credit card expense reports.
  • Knowledge of basic accounting principles
  • Strong management and organizational skills
  • Strong customer service skills
  • Knowledge of full cycle AP processing.

    Salary:  $60,000 - 67,000 (DOE)  


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  • Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.  
  • UWBA does not discriminate on the basis of race, color, gender (including actual or perceived gender, and gender identity), sexual orientation, age, marital status, medical condition, religious affiliation, veteran status, national origin, citizenship status, mental or physical disability, or any other characteristic protected by applicable state, federal or local law. UWBA will consider qualified applicants with criminal histories in the manner consistent with the requirements of the San Francisco Fair Chance Ordinance. If you need a reasonable accommodation in order to apply for a job, please let us know. If the reason you need an accommodation is not obvious, we may ask for documentation confirming your functional limitations.
  • Location: Due to the COVID 19 Pandemic employees have been working remotely. As restrictions are lifted and a return to office and community work is increasingly possible, staff and their supervisors will work together to determine the appropriate work arrangement based on the nature of the individual’s role, and in alignment with organizational policies and departmental needs and activities. We strive to be as flexible and fair as possible while ensuring in-person accessibility as needed to interface with our volunteers, membership, community, and each other.
  • Please include salary requirements in cover letter.