United Way of St. Joseph County
South Bend, IN
GENERAL JOB INFORMATION
Title: Accounts Payable Associate
Reports To (Title): Vice President of Finance and Administration
Job Type: Associate
Department: Finance
FLSA Classification: Part-Time Hourly, Non-Exempt
Hours per Week: 20 hours
Date Last Reviewed: March 14, 2023
JOB SUMMARY
The Accounts Payable Associate is responsible for all activities in the accounts payable function in coordination with the Vice President of Finance and Administration.
ESSENTIAL FUNCTIONS
Essential Function:
- Manage all activities in the accounts payable function.
- Ensure timely payments of vendor invoices and expenses and maintains accurate records and reports.
- Review and approve all accounts payable transactions. Create necessary bank reports for final review, approval, and payment by VP.
- Create, review, and analyze applicable account reports to ensure accuracy and ensure all direct payments (electronic fund transfers) are recorded.
- Examine and analyze data and competently and accurately review financial records in the accounts payable process.
- Ensure accuracy of vendor records and Form 1099 reporting.
- Review and suggest updates to expense policies and procedures.
ADDITIONAL RESPONSIBILITIES
- Create reports as needed to review for opportunities and to provide information needed for management decisions.
QUALIFICATIONS
Education
- Bachelor’s degree required and/or 5 to 10 years equivalent work experience.
Experience
- Nonprofit finance experience required.
- Exposure to auditing practices and principles.
- Understanding of applicable laws, codes and regulations including federal and state laws and regulations.
- Minimum of 3 years of experience in accounts payable management.
Skills &Competencies
- Knowledge of accounting software programs (MIP preferred) to automate daily processes and increase efficiencies.
- Motivation to develop and maintain internal and external relationships.
- Strong planning, problem-solving, analytical skills, and commitment to data integrity and accuracy.
- Ability to collaborate with peers and management and demonstrate exceptional judgement and a high degree of professional maturity.
- Demonstrate a positive attitude and steadiness in the face of challenges.
- Dedicated team player, and a self-starter with a solid work ethic.
- Ability and willingness to work under pressure to resolve unexpected and unanticipated issues.
- Dedication to learning and continuous improvement of processes.
- Dedication to protecting confidential information.
- Ability to work in a fast-paced environment with changing priorities and diverse responsibilities.
- Skilled in the use of Microsoft Office products, with advanced knowledge of Excel.
PHYSICAL DEMANDS OF JOB
- Exertion of up to 20 pounds of force occasionally, and/or a negligible amount of force constantly to move objects, within the office setting and relating to the position
- Must frequently use typical office equipment (telephone, multifunctional devices, etc.)
- Most of time spent sitting at desk
- Communicates with constituents, staff, volunteers, board members and/or partners by phone and in person
- May have to occasionally be mobile within the office
WORK ENVIRONMENT
- Primarily works in a climate-controlled office-based setting.
Please Note: Requirements, skills, and abilities described above are representative of those that must be met by an employee to successfully perform the essential functions of this position with or without reasonable accommodation. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Duties, responsibilities and activities may change at any time with or without notice.