The Accounting Associate’s main duties include managing payables such as Accounts Payable, Employee Expense Reimbursement, competitive grant payments, and donor designation payments. In addition to managing payables, this position provides support within the accounting organization wherever needed. It is a small accounting team, and areas of support where needed are constantly changing, thus providing an excellent opportunity for growth and valuable experience.
To perform the job successfully, applicants should demonstrate the following:
- Mission-Focused: Create real social change that leads to improving lives in our community.
- Relationship-Oriented: Is able to communicate effectively to develop, grow and sustain productive relationships. Knows how to capture and record relevant information and how to interpret and utilize the information to forge partnerships, collaborate, cultivate, grow, sustain and strengthen internal and external relationships.
- Results-Driven: Dedicated to shared and measurable goals; creating, resourcing, scaling and leveraging strategies and innovations for broad impact.
- Stewards: Our actions, behaviors and decisions on behalf of our donors must be transparent, meet the highest ethical standards and align with organizational goals.
Competitive applicants should demonstrate the following core values of the accounting department:
- Integrity: As the accounting department, we are relied upon to uphold the highest integrity in everything we do. Integrity comes first.
- Stewardship: As the accounting department, we are expected to not only be good stewards of donor’s money, but to other departments. Many of our tasks involve supporting others, and we must be willing to lend a helping hand where we can.
- Reliability: As the accounting department, we are to be reliable in completing our duties both in a timely manner and accurate manner. There are other departments and donors who depend on what we do to succeed and need timely accurate reports to do so.
- Betterment: As the accounting department, we seek to become better every day. Both as individuals and as a team. We do so by asking questions including “why?” and “how might I?”. We are not afraid to challenge the virtues of the status quo and improve our processes. We are learners and look to get better each day.
- Proactively assist with departmental process improvement projects.
- Maintain a close working relationship with Human Resources for benefit payments.
- Maintain absolute confidentiality of payroll information.
- Maintain high level of customer service by answering staff calls or vendor inquiries in a timely and professional manner.
- Process operating expense invoices daily. Ensure vendor invoices and staff purchase orders are compliant with UWMD policies; communicate exceptions to staff and vendors. Ensure that all bills are paid on a timely basis to avoid late fees and/or vendor calls.
- Manage the listing of outstanding checks.
- Process intercompany transfers and money wires to vendors as needed.
- Administer purchasing card program.
- Assist in annual audit by creating schedules, pulling invoices and answering auditor questions and requests.
- Verify, process and issue IRS Form 1099-MISC annually.
- Review and process the monthly employee expense and purchasing card reports.
- All other duties as required.
Education: Bachelor’s Degree; Accounting or Finance preferred
Experience: No minimum accounting experience required, willingness to learn a must.
Other Knowledge, Skills & Abilities:
- Displays departmental values of Integrity, Stewardship, Reliability and Betterment
- Leads with a mindset of continuous improvement and has ability to identify and deploy process improvements in a fast-paced operating environment
- Self-driven, highly motivated and flexible
- Ability to work well under pressure, meet prescribed deadlines and handle multiple assignments simultaneously
- Effective analytical and problem-solving skills
- Excellent organizational skills
- Strong interpersonal and communication skills
- GAAP accounting knowledge
- Outstanding computer proficiency (Microsoft Office, general ledger application, fundraising application)
- Familiarity with Salesforce CRM and Sage Intacct helpful but not required
- Ability to maintain confidentiality of donor, payroll, and other sensitive information of the organization